PowerSchool
555 7th St., Hoboken, NJ 07030
Tel: (201) 963-9535
Fax: (201) 963-1256
Email: info@hobokencatholic.org 

September 24, 2014
Dear Parents,

The asthma treatment form has been recently updated by The Pediatric/Adult Asthma Coalition of New Jersey, and is now available for you to download. This form must be on file, in the nurse’s office, along with medications, for any child requiring inhalers and/or nebulizer treatments.  

If we have the previous version on file for this school year, it is not necessary to have a new one completed.  

Please feel free to contact me with any questions or concerns.

Thank you.  

SCHOOL HEALTH CHECKLIST
1. Immunizations
2. Emergency Contact form
3. Universal Child Health Record/ Physical Exam
4. Medication Administration Policy
5. Special Health Care Needs – Asthma, Food Allergies & Field Trips
6. Sick Visits & Absences

IMMUNIZATIONS
No child shall be admitted to school unless he or she has completed the required immunizations.

The State of New Jersey requires an annual seasonal flu vaccine for ALL Pre-K students. The flu vaccine is available in the Fall and is given between September 1st and December 31st of each year. It is highly recommended that your child be vaccinated in early Fall to avoid any unforeseen shortages and provide early protection.

The deadline for the mandatory seasonal flu vaccine is December 31st. Students who are not in compliance with the mandatory seasonal flu vaccine must be excluded from school until they show proof of vaccination or March 31st when the flu season typically ends.

Please remember to send in updated immunization records. Always request a stamped copy of your child’s updated immunization record whenever a new immunization or booster is given.

EMERGENCY CONTACT FORM
• Please complete the Emergency Contact Forms and return them to your child’s teacher as soon as possible.

• In the event of illness or injury, the school will contact the parents first. If we are unable to reach a parent in a timely manner, the alternate emergency contacts will be used.

• As per school policy, students being sent home for illness or injury need to be picked up within thirty minutes of notification.

• In an emergency situation, EMS will be called and parents will be notified. A staff member (not the nurse) will accompany the student to Hoboken University Medical Center and will remain with the student until a parent or guardian arrives.

UNIVERSAL HEALTH RECORD (Physical Exam)
• It is advised that students entering Pre-K have a Physical Exam.

• Please have your child’s pediatrician complete the Universal Child Health Record and return it to the school nurse.

MEDICATION ADMINISTRATION POLICY
• No medications will be administered at school without an “Authorization for Medication…” form completed by the physician and signed by the parent or guardian. This applies to both prescription and over-the-counter medications.

• All medications sent to school need to be in the original prescription container properly labeled by a pharmacist or physician. Over-the-counter preparations must be in their original, unopened packaging labeled with your child’s name and grade.

• All medication must be hand delivered by parent, guardian, or other responsible adult to the school nurse or your child’s morning care teacher.

• Please discuss timing of scheduled doses of medications around school hours with your child’s physician.

• A trained delegate may administer certain medications if the nurse is not available. A parent or guardian may also opt to administer medications themselves. Please make arrangements with the nurse.

SPECIAL HEALTH CARE NEEDS
• If your child has asthma, food or medication allergies, other health issues, or routinely uses a prescription medication please inform the nurse. This includes daily meds given at home for allergies, asthma, etc. If an emergency arises it is crucial to have this information on hand when communicating with EMS.

ASTHMA
• All students with asthma need to have an Asthma Treatment Plan. The Asthma Treatment Plan is completed by your child’s physician, is updated annually, and serves as a standing order for administering both routine and emergency asthma medications.

• Asthma inhalers and nebulized medications must be in their original containers and appropriately labeled by the pharmacist or physician. Please have your child’s physician order a separate supply of medication to be kept at school.

• Parents are to provide nebulizer set-ups and spacers if needed. HCA has two nebulizers available for student use. All medications and supplies will be returned to you at the end of the school year.

• If your child experiences exercise-induced asthma and requires a treatment before gym class, arrangements will be made for your child to receive the inhaler or nebulized dose 20 minutes before gym. The gym teacher is made aware of all students with asthma and will stop activity and notify the nurse if asthma-like symptoms occur. Pre-K students are not allowed to self-administer medication.

• Students recovering from an asthma attack or other respiratory illness requiring scheduled inhaler or nebulizer treatments require a doctor’s note indicating the reason needed, how often medication is to be given and the termination date.

FOOD ALLERGIES
• Due to the large number of students with severe life-threatening food allergies, Hoboken Catholic Academy is a peanut and tree nut-free facility. Products containing peanuts and tree nuts are not allowed on school grounds or on field trips.

• All students with potentially life-threatening food allergies are required to have a Food Allergy Action Plan. The Food Allergy Action Plan is a standing order for the treatment of food allergies. Please have your pediatrician make note if your child has ever had an anaphylactic reaction requiring epinephrine.

• If your child requires epinephrine (Epipen, Adrenaclick, Auvi-Q, etc) please have your pediatrician order a separate supply for school use. Epinephrine must be in the original packaging and appropriately labeled. BOTH doses of epinephrine must be sent to school. Trained delegates may administer epinephrine.

• For students requiring antihistamine (Benadryl, diphenhydramine)-Please send in an unopened package labeled with your child’s name and grade.

FOOD ALLERGIES
• A parent or guardian is required to accompany their Pre-K student on field trips.

• Parents accompanying a child with asthma or food allergies must carry any prescribed medications with them, readily available for an emergency.

SICK VISITS & ABSENCES
Please do not send sick children to school.

• As per school policy, if your child becomes ill at school you or your designee are expected to pick your child up within 30 minutes of notification. This is for your child’s well-being and to help prevent the spread of illness.

• Please notify the school when your child is out sick. Be prepared to provide basic information about your child’s illness (presence of fever, diarrhea, sore throat, etc.) Voicemail is available after school hours.

• If your child is absent for 3 or more consecutive days you must provide a doctor’s note clearing your child to return to school. Students not in compliance will be sent home.

• If your child is absent or sent home with a fever of 100 degrees Fahrenheit (37.7 degrees Celsius) or greater they must be fever-free for 24 hours without the use of fever-reducing medications before returning to school. This is a health department requirement.

• Students who have been hospitalized for illness, procedure or injury require medical clearance to return to school. Students requiring casts, braces, crutches, etc, require medical clearance to attend school as well as a doctor’s note indicating any activity restrictions if applicable.

ILLNESSES REQUIRE MEDICAL CLEARNESS
Pediculosis (Head Lice)
Students with head lice or nits will be sent home. They are allowed to return to school the day after treatment and thorough comb-out. Students returning after treatment will be inspected by the nurse prior to return to class.

The following conditions require a doctor’s note to return to school regardless of the length of absence:

Strep Throat Chicken Pox Molluscum
Conjunctivitis (Pink Eye) Rash of Unknown Origin Mononucleosis
Fifth Disease Measles Hepatitis
Ringworm / Tinea Capitis Scarlet Fever Any other illnesses at MD’s discretion

New Jersey Flu Season Resource

Shaping NJ Join the Movement
Instructions For Medications to Be Kept At School

◘  Parent or guardian must prove a completed "Authorization for medication to 
    be given during school hours" form. This form can be obtained from the 
    school nurse and MUST be filled out by the student's physician.

◘  The medication MUST be brought to school in the original packaging and 
     MUST have the original pharmacy label on it with your child's name.

◘  The same instructions apply to over the counter medications with the 
     exception of the pharmacy label. We cannot administer any medications 
     without the above form signed by the physician.

◘  Each form is only food for one school year, which is September through 
    June.

◘  Place medications in original packaging in a plastic Ziplock bag labeled with 
    your child's name and DOB.

Reminders
Immunizations

  • No child shall be admitted to school unless he or she has completed the required immunizations.  Students who are on a delayed schedule need to have a “Provisional Admittance” form signed by your child’s healthcare provider indicating that they are in the process of completing immunization requirements.
  • The State of New Jersey requires an annual seasonal flu vaccine for ALL Pre-K students.The flu vaccine is available in the Fall and is given between September 1st and December 31st each year. It is highly recommended that your child be vaccinated in early Fall to avoid any unforeseen shortages and provide early protection.
  • The deadline for the mandatory seasonal flu vaccine (for Pre-K only) is December 31st.  Pre-K students who are not in compliance with the mandatory seasonal flu vaccine must be excluded from school until they provide proof of vaccination or March 31st when the flu season typically ends.
  • Students who are 11 years old and enrolled in 6th grade are required to have the Tdap and meningococcal vaccines.
  • Please remember to send in updated immunization records.  Always request a stamped copy of your child’s updated immunization records whenever a new immunization or booster is given.


Important Phone Numbers / Contact Information:

schoolnurse@hobokencatholic.org

School’s Main Office: 201-963-9535

School Nurse
Helpful Resources

National Health Observances
October is…

National Breast Cancer
Awareness Month 

Domestic Violence
Awareness Month

*************

New Jersey Domestic Violence Hotline 
1-800-572-SAFE (7233)

*************

National Bullying Prevention Month

www.pacer.org/bullying/nbpm

www.peacebuilders.com

www.stopbullying.gov

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Asthma & Allergy Information

The Pediatric / Adult Asthma Coalition of New Jersey
www.pacnj.org

Allergy & Asthma Network Mothers of Asthmatics
www.aanma.org

Asthma & Allergy Foundation of America
www.aafa.org

Food Allergy Research & Education (formerly FAAN)
www.foodallergy.org


Copyright © 2014 Hoboken Catholic Academy. All Rights Reserved.
Webmaster: Jane Cordova

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